The Digital Program Planner & Operations System for Childcare Programs
Run Your Program with Clarity. Reduce Paper. Increase Accountability.
Childcare professionals spend an incredible amount of time managing paperwork.
Programming.
Observations.
Attendance.
Allergy tracking.
Cleaning schedules.
Inspections.
Inventories.
Parent communication.
Wellness records
Facility checks.
Often, these systems are spread across multiple binders, clipboards, forms, notebooks, and filing cabinets.
The result?
- Information gets missed.
- Documentation takes longer than it should.
- Staff struggle to find what they need.
- Leaders spend valuable time chasing paperwork instead of supporting children and educators.
The Childcare by Design SYNC Digital Planner was created to bring everything together in one place.
Designed specifically for childcare programs, SYNC combines planning, documentation, inspections, inventories, compliance tools, and operational systems into a single digital platform that can be accessed directly from your iPad.
What Is SYNC?
SYNC is a fully hyperlinked digital planning and operations system designed for:
Childcare Centres
Out of School Care Programs
Preschools
Program Supervisors
Directors
Owners
Educators
Whether you're planning curriculum, completing inspections, tracking inventories, documenting observations, or managing daily operations, SYNC helps keep your program organized and your documentation accessible.
What's Included?
Programming & Curriculum Planning
Choose the version that best fits your program:
Observation-Based Planning
Play Centre Planning
Hourly Planning
Features Include
Weekly planning templates
Observation documentation
Play extensions
Child interest planning
Enhancement planning
Child Information & Records
Keep important information organized and accessible.
Includes:
- Child Grouping & Room Tracking
- Alternate Pick-up Records
- Allergy Tracking
- Medical Information Records
- Medication Tracking
Audits & Inventory Systems
Keep learning environments organized, stocked, and accountable.
Includes audit and inventory systems for:
- Art
- Library
- Calm Down Areas
- Floor Toys
- Cooking
- Science & Nature
- Dramatic Play
- Active Play
- Games & Puzzles
- Tween Spaces
- Backpacks
- First Aid Kits
Compliance & Risk Management Tools
Support licensing requirements and operational consistency.
Includes:
- Opening Inspections
- Closing Inspections
- Playground inspections
- Facility Inspections
- Cleaning Schedules
- Sanitization Records
- Wellness Logs
- Parent Communication Logs
Digital Features
Designed specifically for use with GoodNotes on iPad.
Features include:
- Fully Hyperlinked Navigation
- Searchable Handwritten Notes
- Editable Templates
- Duplicate Pages as Needed
- Add Hyperlinks to Policies, Forms, Websites, and Documents
- Sync Across Devices
- Apple Pencil Compatible
Why Programs Love SYNC
Reduce Paper
Replace stacks of binders, printed forms, and loose paperwork with one organized digital system.
Improve Organization
Keep planning, inspections, inventories, and documentation together in one location.
Increase Accountability
Clearly assign responsibilities, track completion, and support consistent program standards.
Save Time
Spend less time searching for information and more time focusing on children, families, and staff.
Support Licensing & Quality Assurance
Keep required documentation accessible, organized, and easy to review.
Traditional Systems vs SYNC
Traditional Systems
Multiple binders
Printed inspection forms
Filing cabinets
Lost paperwork
Duplicate documentation
Difficult to search records
Ongoing printing costs
SYNC
One digital system
Integrated inspections
Digital documentation
Searchable records
Centralized information
Reduced paper usage
Easy access from your iPad
Built by a Childcare Professional Who Understands Childcare
After more than 30 years in childcare leadership, I understand how much time can be lost managing paperwork and disconnected systems.
SYNC was created to help programs stay organized, improve accountability, reduce paper, and create greater operational clarity.
It isn't just a planner.
It's a practical system designed to support the day-to-day realities of running a high-quality childcare program.
Choose Your Version
Observation-Based Planner
Hourly Planner
Play Centre Planner
